Toggle Side Menu In this section

University of Missouri Extension County Council Manual - Page 17

Glossary of terms

General terms | Program terms | Financial terms | Staffing terms

General terms

Affirmative Action

Relates to civil rights laws and associated plans to achieve equal opportunity in programs and employment for all qualified persons, regardless of their race, color, national origin, age, sex or handicap.


One of the four campuses of the University of Missouri System: Univerisity of Missouri main campus in Columbia (abbrevited MU for historical reasons), University of Missouri — Kansas City (UMKC), Missouri Science and Technology University (Missouri S & T) or University of Missouri — St. Louis (UMSL).

Cooperative Extension

This term describes the three-way partnership between USDA, the land-grant universities and county extension councils. It is a national educational system. The term defines programs that are eligible for federal extension funding. See for more information.

College of Human Environmental Sciences

The former College of Home Economics is composed of five departments - Consumer and Family Economics, Food Science and Human Nutrition, Environmental Design (formerly Housing and Interior Design), Human Development and Family Studies, and Textiles and Apparel Management. The name change reflects the need for information, training and educational curricula to meet the changing needs of society and to help people succeed in their home, work, social and physical environment.

Extension partnership

The unique tripartite organizational structure of the Cooperative Extension System, including the federal partner (ES-USDA), state partners (extension services, land-grant colleges and universities) and local partners.

Land-grant College or University

An institution of higher education sustained and supported by the Morrill Acts of 1862 and 1890 and expanded by the Hatch Act of 1887, the Smith-Lever Act of 1914 and subsequent legislation.

Lincoln University

The 1890 land-grant university in Missouri. It has cooperative extension responsibilities. Federal law requires the University of Missouri System and Lincoln University to cooperate in the delivery of extension programs.

Morrill Act of 1862

Federal legislation which established land-grant universities in the U.S. The act was named after Representative Justin Smith Morrill of Vermont. The purpose of the Morrill Act, in its own words, was to provide for "the endowment, support and maintenance of at least one college (in each state) where the leading objective shall be, without excluding other scientific and classical studies, and including military tactics, to teach such branches of learning as are related to agriculture and the mechanic order to promote the liberal and practical education of the industrial classes in the several pursuits and professions in life.

Non-formal education

Out-of-school, non-credit educational formats; the essential form of extension education.

University of Missouri Extension

This term describes the total extension organization in Missouri. It includes MU, UMKC, Missouri S&T, UMSL, statewide field operations and Lincoln University extension and continuing education programs, both credit and non-credit, and includes cooperative extension programs.

University of Missouri System

This term describes the total university, all campuses, system administration and extension field operations.

Program terms


Those whom extension serves through education: adult learners, 4-H youth and adult volunteer leaders. All those who plan and participate in extension's educational programs.

Commercial Agriculture

This special state-funded program is designed to serve the needs of commercial agricultural producers. The Commercial Agriculture program includes statewide dairy and swine focus teams, a computer information network and three target areas in the West Central Region.

Educational activity

Part of an extension program, planned and conducted to meet stated objectives; a non-formal (non-credit) event such as a meeting, field day, workshop, consultation, media program, presentation, discussion and so on. Also may be applied to other program delivery methods, such as newsletters and correspondence courses.

Expanded Food and Nutrition Education Program (EFNEP)

A federally funded program that focuses on limited resource families and is targeted to specific geographic areas in the state. Nutrition educational assistants and designated professionals provide nutrition educational programs.

Extension education program

An off-campus, non-formal (non-credit) educational effort guided by specific objectives and including activities and events that are planned, conducted and evaluated for their impact on participants' learning needs. Usually programs are sustained over a period of time.

Missouri Rural Innovation Institute (MRII)

This program is funded by the W.K. Kellogg Foundation and seeks innovative ways to improve rural Missouri economically and socially.

Missouri Youth Initiative (MYI)

The MYI focuses resources of the four campuses of the University of Missouri System, Lincoln University, major units of state government and selected demonstration communities on the development of innovative ways to prevent conditions that adversely affect the young people of Missouri. The MYI Youth Fellow Program involves 30 interdisciplinary experts who work with one another and community groups to develop innovative ways to address the problems of Missouri's young people. The Youth Data Base Program gathers data about the conditions in which Missouri's young people live. Center staff analyze this data and prepare reports that can be helpful to policy makers, agency executives and concerned citizens.


A program is characterized by an intensive staff and resource commitment on a high priority need or problem requiring a combination of educational activities over a specific period of time.

Small Business Development Centers (SBDC)

Throughout Missouri SBDC is funded by the Small Business Administration to provide training and technical assistance to small business. University Extension has an annual commitment to provide individual counseling and group training events. Centers are located at Central Missouri State University, Rockhurst College, University of Missouri-Columbia, Southeast Missouri State University, Mineral Area College, Three Rivers Community College, Missouri Southern State College, Northeast Missouri State University, Northwest Missouri State University, Southwest Missouri State University, University of Missouri-Rolla and St Louis University.

State initiatives

A state initiative is a set of programs designed to impact on a major issue facing the state.

State issue

A state issue is a set of interrelated problems that create a complex set of social and economic dilemmas.


Unpaid lay and professional persons who offer their services in support of the extension organization and its educational programs, often taking on the role of educator under the supervision of professional extension educators.

Financial terms


An account provides a record of transactions (receipts and disbursements) for the activities that are assigned to the account.

Agency - Other

Accounts 9000-9999 are for monies administered by the council that are owned by other closely related organizations. The purpose of the accounts is to facilitate the management of these monies when the other organizations need this type of support. Typically 4-H councils, fair boards, Missouri Association for Family and Community Education councils, and other closely related organizations may need this type of support.

Agency - Regional

Accounts 8000-8999 are for monies administered by the host council that are owned by other extension councils. The purpose of these accounts is to facilitate the efficiency and effectiveness of the management of council monies in the region.

County appropriations

Accounts 1000-1999 are for appropriations from county government that are used for general operations of the extension council.

Designated capital

Accounts 7000-7999 are for the receipts and disbursements of monies held for the purchase of real estate, related indebtedness, or reserves for capital repairs and purchases. Several councils either own their own extension office or are in the process of raising monies for the purchase of an extension office facility. This fund should be used for the acquisition, maintenance and upgrading of extension facilities.

Designated savings and investments

Accounts 4000-4999 are to record transactions involving purchases and receipts from the asset subsystem or from institutions where the council has transferred monies to this fund from unrestricted sources and designated them as savings. Typically money has been "set aside" by council action for specific purposes, such as investments for equipment or program purposes other than those associated with an endowment or capital account.

Fund definition

A group of accounts with the same or similar source of monies and the same type of restrictions on the use of monies is referred to as a fund. Each fund defines the following for each account in the fund: general purpose, types of receipts and disbursements, restrictions on the use of monies, and the relationship of each account to other accounts in the chart of accounts.

General operations

Expenses necessary for the day-to-day operations of the county extension center and basic program support for professional and paraprofessional staff.

Minimum budget

The total value of cash and in-kind services required to support the professional and educational assistant staff headquartered in each county.

Restricted endowments

Accounts 6000-6999 are for the receipts and disbursements associated with endowments. An endowment is principal created by contributions to be maintained in perpetuity to create revenue for a specific purpose designated by the donor or by council action.

Restricted grants and contracts

Accounts 5000-5999 are for grant and contract activities in which monies are received from an external individual, agency, organization or governmental unit for a specific purpose and with specific guidelines as to how these monies may be spent. Typically, the restrictions or guidelines are expressed in a formal agreement that contains financial and program reporting requirements that the council must follow.

Target budget

The total value of cash and in-kind services that will provide for effective support of the professional and educational assistant staff headquartered in each county.

Unrestricted educational and service

Accounts 3000-3999 are for all receipts and disbursements for fee-based educational activities and services administered by the extension council. These are not general operations accounts.

Unrestricted general operations

Accounts 2000-2999 are for general operations. Revenue is from sources other than county appropriations. Revenue in these accounts is unrestricted in its use, which means the council has the sole authority to determine the use of these funds.

Staffing terms

Core staff

The core staff is the number of staff that can be sustained financially over a long period of time. It will contain a professional staff that includes both subject-matter expertise to meet the critical ongoing needs in their assigned area and the flexibility and capability to adjust programs to meet new emerging needs and situations.

County Program Director (CPD)

Each county has a specialist with county program director responsibilities that include general program leadership in the county, office management, resource development and work with extension councils in carrying out their responsibilities.

Extension specialist

Professional employees of the state extension service of the land-grant institution and the Extension System-USDA. Each specialist will be assigned an area of subject-matter specialization.


Paid educational and organizational assistants who work on specific assignments and are supervised by extension educators. These positions provide additional support to the professional staff in carrying out the assigned educational program. They teach specific subject-matter, facilitate events and activities, keep records, work with volunteers, etc.

Positions above the core

University-funded positions that will be temporary for specially funded projects. These positions will provide specialized expertise to focus on major needs, problems and situations within the region or provide additional program delivery resources to make a major impact in addition to the core staff.

System program directors

Three system program directors provide program leadership in agriculture and natural resources; community resource development and continuing education; and family strengths and youth development.


The state is divided into eight geographic areas for administrative purposes.

Regional director

The University of Missouri Extension administrator responsible for program and administrative leadership in a region. All professional staff in the field are supervised by a regional director.

Regional extension council

One or two representatives from each council meet at least twice a year. Their purpose is to advise University of Missouri Extension on matters affecting the region, share information, exchange ideas, facilitate leadership development, and coordinate development of programs, staffing plans and funding.