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Grants and Contracts

Our time to serve to lead to grow

How We GROW

MU Extension’s strategic budget process requires an innovative and entrepreneurial approach beyond traditional entitlement and allocation models. We must be innovative and entrepreneurial as we diversify and grow MU Extension resources through: Grants, Contracts, Fees, Partnerships, Philanthropy.

Securing additional resources can help MU Extension offer programming and projects that would not be possible otherwise, and will help us better meet our mission statewide.

Applying for Grant Funding

Before seeking grant support, ask yourself the following questions:

  • Does the project address a local, regional or state-wide problem?
  • Is the project related to your current plan of work or program area?
  • Does the project have the potential to impact the stated problem or issue?

Reach out to your supervisor to talk through the idea and discuss what other partners need to be involved (academic, local, state-wide).

The Extension Pre-Award Team is here to help you process grants through the university.

Email team

Extension Specific Grants

Conflict of Interest

Make sure you check the conflict of interest policy before signing for grants or contracts. The University of Missouri Collected Rules and Regulations address several, but not all, of these activities. University of Missouri Extension policies are consistent with university policies, but in some instances go beyond university policy because of the unique nature of the extension function and the requirements of the federal partner, NIFA/USDA.

Conflict of interest relates to several activities:

  • Consulting
  • Ownership and operation of a business
  • Serving as an expert witness
  • Private-sector support of programming
  • Commodity trading
  • Activity in political parties
  • Election or appointment to public office

Grant Timeline

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    Pre-Award Grant Processing

    Once a PI has decided to submit a grant proposal, the grant administrator from their division or college will work with them to determine which grant administrator will be the primary contact for the submission based on the following considerations:

    • Generally, the division or college that pays the majority of the PI’s salary will process the pre-award submission, as well as handle the post-award administration for the project.
    • In the event that a primarily Extension funded PI is submitting a grant for Basic Research or Instructional (for academic credit) purposes, the project will be submitted and administered through the appropriate College instead, as these goals are not in line with the Extension mission.
    • In the event that a project is using Extension’s statewide infrastructure or is considered capacity funds for Extension, then Extension would receive 100% of the shared credit.

    For more details in regards to your particular division, please review the corresponding Extension Shared Credit & PSRS Approval Determinations guide (PDF).

    All proposals determined to be primarily Extension should be routed through the Extension Pre-Award Team for review and data entry in the Peoplesoft grants module. As soon as a faculty or staff member decides to prepare an upcoming submission, they should notify the Extension Pre-Award Team at [email protected]. This allows additional time for the team to review the associated guidelines and policies of the sponsor, as well as corresponding Federal, State and University regulations. The Extension Pre-Award Team can assist with questions that arise, communicate with OSPA if there is a limited submission requirement, as well as help staff work with The Connector in order to facilitate parties interested in working together.

    Determining Shared Credit
    The PI should make an initial decision as to who on the project (Co-PI’s, Key Personnel, etc.) should receive shared credit, and they should have conversations with the other individua ls to determine what the appropriate distribution should be amongst them. Shared credit distributions should be based on intellectual contribution to the project, not based on effort/salary toward the project. Once everyone is in agreement, they will relay these distributions to their grant administrator.

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    1 Month Prior to Proposal Due Date

    Lead Principle Investigator:
    Discuss with their supervisor and the Senior Program Leader for their area in order to receive prior approval to prepare and submit the proposal.

    Inform the Extension Pre-Award Team by email that you intend to submit a proposal; send any working documents, the guidelines, and a completed Grant Request Form (PDF).

    Senior Program Leader:
    Discuss the budget and goals of the proposal with the Associate Vice Chancellor at regularly scheduled monthly meeting. You will need to present a description of the project, any relevant letters of support, a detailed process to ensure that any relevant cost share or third party matching is met, and a timeline as to when the awarded funds will be spent. These details are required if the proposal meets one of the following criteria:

    • The proposal has a total budget of at least $1,000,000.
    • There is any voluntary cost share being provided.
    • Budgets which include third party match.
    • Costs which include hiring new employees.
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    10 Business Days Prior to Proposal Due Date

    OSPA has a published Five Business Day Submission deadline in order to help identify and correct problem areas before submission. In order to ensure this deadline is met, complete proposals are due to the Extension Pre-Award Team for processing and review ten business days prior to the proposal due date. Once any initial issues are resolved, a proposal routing sheet (PSRS) will be sent for approvals using the information from the completed Grant Request Form and finalized budget. After the required approvals are obtained, the proposal will be sent to OSPA.

    It is the Principle Investigator’s (PI’s) responsibility to ensure all relevant information is complete by these deadlines. At the time of submission it is also their responsibility to ensure all attachments are loaded properly and accurately no matter which submission method (online portal, email, etc.) is used.

    If the 10 business day deadline is not met, the PI will need to contact the Associate Vice Chancellor and copy their Senior Program Leader in order to obtain approval to still proceed with submission. If the Associate Vice Chancellor chooses to give approval, he/she will provide a new required due date which must be met. The only exception will be if proof is provided that the sponsor did not allow adequate time once the funding opportunity was published (any deadline which is due in less than one month of the funding notice). In those cases, every effort will be made to meet the sponsor due date and get the proposal submitted to OSPA, although submission will not be guaranteed.

    Documentation
    Typically, any documents submitted to a sponsor must be sent directly from OSPA. Although staff should not negotiate with sponsors, it may be necessary to communicate directly with sponsoring agencies in the pre-proposal and proposal stages. When in doubt, please contact the Extension Pre-Award Team for confirmation of the appropriate steps.

    Signatures/Approvals
    It is expected that PI’s with split appointments will have approvals from all Division Administrators on all projects regardless of scope of work. Program Directors are approving all proposals regardless of PI. Additional approvals/notifications are required for regional faculty.

    OSPA will obtain any needed physical signatures from an authorized designee of the University. Extension faculty and staff may not sign on behalf of the University.

    Research/Instruction Grants
    In the event that a primarily Extension funded PI is submitting a grant for Basic Research or Instructional (for academic credit) purposes, the project will be submitted and administered through the appropriate College instead, as these goals are not in line with the Extension mission. In this case, the College would receive 100% of the shared credit, but the PSRS should still include Extension Division Administrators so that all parties are aware of the project. Funding split updates may be necessary; it may be appropriate to reduce the PI’s Extension effort due to this work.

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    Post-Award Grant Management

    Extension Fiscal is responsible for the fiscal oversight on all Extension grant awards. When a new award is received, the appropriate Extension Portfolio will review it to ensure the new award budget and other data elements accurately reflect the terms and conditions of the award document. If there are any funding restrictions, they will be communicated to the PI and project fiscal staff. The Extension Portfolio will also work with PIs and unit fiscal contacts to make sure direct grant funding for salaries and/or cost share are set up correctly.

    Throughout the life of the grant, the Extension Portfolio is responsible for tracking cost share to make sure our sponsor requirements are met. They will work the appropriate unit fiscal staff to make any necessary adjustments. The Extension Portfolio also tracks grant summary data and expenditures, reports grant data and participates in grant close-out activities.

    The Extension Portfolio will serve as the primary contact between the PI and OSPA on invoicing, financial reporting, and any other post-award issues that arise throughout the life of the award. When a project is ready for closeout they will assist OSPA in confirming final costs and verify that our cost share requirements have been met.

    Effort Verification Reporting (EVR) is also a post-award responsibility. Extension Fiscal will distribute the EVRs to the appropriate individual with a deadline to certify them. Either the employee or someone with firsthand knowledge of the employees’ effort should certify the EVR.

    The Extension Portfolio is responsible for reviewing and obtaining proper Extension Fiscal approvals before sending payroll correcting entries to OSPA. Their review process will include verifying the chartfields/MoCodes that are affected by the PCE, as well as ensuring the PCE’s justification is complete. If a PCE affects a pay period where effort has already been certified through the EVR process they will work with the employee in order to recertify their effort on a revised EVR.

County Grant Administration

Both the university and county extension councils have legal authority to submit grant proposals. In determining the appropriate administrative entity, there are several factors to consider:

Project Magnitude

Consider a county council’s capacity to administer projects that require employing additional staff, providing governmentally required assurances, submitting financial reports and audits, and securing legal advice.

Matching

Matching requirements can be onerous. If we commit match or cost share, it must be documented. Many times, that is done by documenting a person’s time on a project. However, legally, councils cannot commit the time of regional extension specialists. They are University employees, not council employees.

Rules and Regulations

The rules and regulations of some entities, such as governmental agencies, are substantial. The University has the resources and processes to meet those requirements.

Funding Source Preferences

Some funding sources only fund locally based organizations, such as a county council, while others work only with larger institutions, such as the University.

Although the University and county extension councils do not have 501(c)(3) status, they are treated as not-for-profit organizations under IRS regulations, as described in Section 170 of the federal income tax statutes. The IRS has provided an advisory letter stipulating this status for both the University and councils. This letter generally is sufficient when submitting proposals to organizations requiring 501(c)(3) documentation.

Top 10 Extension Awards

Program Area Title Sponsor PI Name Total Budget
Youth and FamilyFNP 2020MO DEPT OF SOCIAL SVCBritt Rankin, Jo$9,964,840.00
Abstract:
MU’s Human Environmental Sciences Extension Program will focus their efforts on direct education for food stamp eligible children and the adults that support them as well as food stamp eligible adults. This is one year of an ongoing project.
Program Area Title Sponsor PI Name Total Budget
Youth and FamilyShow Me Healthy Marriages and Relationships (SMHMR)ADMN FOR CHILDREN AND FAMILIESRosner, Chelsea Lynn$9,956,452.00
Abstract:
In the Show Me Healthy Marriages and Relationships (SMHMR) project we combine the strengths of the University of Missouri (MU), Regional Extension Specialists, and Community Family Agencies (CFAs) to provide marriage and relationship education to participants in 21 counties across Missouri. This is a five year project.
Program Area Title Sponsor PI Name Total Budget
Business and CommunityMissouri Small Business Development Center Missouri Small Business Development Center COVID-2020US SMALL BUS ADMNTucker, Gregory D$3,411,216.00
Abstract:
The Missouri SBDC uses these additional funds to address the most immediate concerns of business owners to ensure stabilization of their firms and of the state’s economy. This is a one year project.
Program Area Title Sponsor PI Name Total Budget
Business and CommunityMissouri Small Business Development Center FY20US SMALL BUS ADMNDevlin, Steven Leon$2,425,557.00
Abstract:
TThe Small Business Development Center (SBDC) Program provides quality service to the small business community. SBDC serves the entire state - 114 counties and the city of St. Louis. This is one year of an ongoing project.
Program Area Title Sponsor PI Name Total Budget
Business and CommunityMid-America Trade Adjustment Assistance CenterDEPT OF COMMERCEDevlin, Steven Leon$1,075,862.00
Abstract:
As a regional center for the Trade Adjustment Assistance for Firms (TAAF) program, the Mid-America TAAC provides market-based investments in domestic manufacturers located in Missouri, Kansas and Arkansas that are adversely impacted by competition with imports. This is a five year project.
Program Area Title Sponsor PI Name Total Budget
EngagementNational College Advising Corps 2019-20NATL COLLEGE ADVISING CORPSJohnson, Jerron Marcadus$1,056,557.00
Abstract:
The Missouri College Advising Corps (MCAC) helps students find a "best-fit" post-secondary opportunity. MCAC places intensively-trained full-time "near-peer" college advisers in high schools across Missouri to help students and their families navigate the college application and financing processes. MCAC partners are urban and rural schools with high proportions of first-generation-college, low-income, and/or ethnic minorities at risk of not going to college. This is one year of an ongoing project.
Program Area Title Sponsor PI Name Total Budget
Agriculture and EnvironmentWater and Nutrient Recycling: A Decision Tool and Synergistic Innovative TechnologyUNIV OF ARLim, Teng Teeh$1,022,830.00
Abstract:
The goal of this project is to create a decision tool that facilitates region-specific selection of wastewater treatment technology based on the needs and nutrient requirements of agriculture. The technical innovation goal of this project is to develop and test an electrochemical engineering technology that will treat agricultural wastewaters and recover ammonia and phosphate as the high-value fertilizer, struvite (MgNH4PO4*6H2O), while also producing electricity. The extension goal of this project is to work with stakeholders in the national agricultural community to develop an understanding of what the technology is and the opportunities and challenges to implementation. This is a five year project.
Program Area Title Sponsor PI Name Total Budget
Agriculture and EnvironmentMU–NRCS Grasslands ProjectDEPT OF AGKallenbach, Robert L$799,289.00
Abstract:
This agreement supports jointly-funded employees that provide technical assistance to landowners with grassland livestock concerns. Technical assistance includes, but is not limited to, landowner contacts and consultation, on-site visits to assess and determine program eligibility, assistance with application processes, mapping, conservation plan development, toolkit applications, and follow-up. This is a three year project.
Program Area Title Sponsor PI Name Total Budget
Business and CommunityMoPTAC FY20DEFENSE LOGISTICS AGENCYDevlin, Steven Leon$742,515.00
Abstract:
Procurement Technical Assistance Centers (PTACs) help to expand the number of businesses capable of participating in government contracts. The PTACs serve as a resource for businesses to obtain information and training related to contracting opportunities with DoD, other federal agencies, state and local governments and with government prime contractors. Procurement professionals at the PTACs provide critical assistance to businesses seeking to participate in government contracts and most of the assistance they provide is free. This is one year of an ongoing project.
Program Area Title Sponsor PI Name Total Budget
Youth and FamilyUniversity of Missouri 4-H Youth Futures Sustainable Community ProjectNATL INST OF FOOD AND AGGarcia, Donna Marie$650,000.00
Abstract:
This project introduces, adapts, and expands the proven model of 4-H Youth Futures College Within Reach (YF) in two Missouri communities with urgent needs: the city of Ferguson and Jefferson County. Co-developed and led by the University of Missouri Extension/4-H Center for Youth Development and Lincoln University Cooperative Extension, YF inspires and prepares underserved youth go to attend and graduate from college. This is a five year project.

Extension Awards by Program Area, FY2021 Q1

  FY2021 Q1
Program Area Number of Awards Amount
Agriculture and Environment 29 $2,346,688.07
Business and Community 5 $1,906,574.00
Engagement 2 $1,107,941.00
Health and Safety 2 $557,108.00
Off-Campus Operations 2 $39,909.00
Program Development and Delivery 2 $135,000.00
Youth and Family 13 $11,423,021.59
Grand Total 55 $17,516,241.66

Extension Proposals by Program Area, FY2021 Q1

  FY2021 Q1
Program Area Number of Proposals Amount
Agriculture and Environment 10 $878,719.00
Business and Community 5 $1,833,448.00
Health and Safety 4 $630,230.00
Off-Campus Operations 12  $1,924,301.00
Program Development and Delivery $97,034.00
Youth and Family $12,036,840.00
Grand Total 40 $17,400,572.00