Qualifications and criteria for appointment, reappointment or promotion to each of the three ranks of NTT Direct Extension Faculty are based on initial and subsequently increasing excellence and achievement in the Core Competencies and Core Duties of Extension Faculty, as demonstrated with a portfolio of extension work appropriate for the appointment, rank, specialization and other specified parameters of the particular position.
The application for promotion is in the form of a dossier prepared in accordance with the Vice Chancellor for Extension and Engagement's Annual Guidelines for Extension Faculty Evaluation and Promotion and the Provost's call for promotion applications. The dossier documents the accomplishments of the Extension Faculty member. The Annual Guidelines describe the required components of the dossier, suggestions for the types of documentation to include, and the technical parameters for submission.
Candidates should refer to the following documents and websites:
County Engagement Specialists — Notify the Regional Director of your intent to apply for promotion.
Field Specialists — Notify your Program Director or designated Education Director of your intent to apply for promotion.
Training Institute Specialists — Notify your Institute Education Director of your intent to apply for promotion.
Candidates begin to draft their summary of accomplishments as soon as possible.
All candidates: email Kim Shettlesworth in Vice Chancellor's Office with your intent to apply for promotion.
On or before June 4
Candidates forward to the appropriate supervisor recommendations for four academic or equivalent external reviewers, three partner/collaborator/stakeholder reviewers and three colleague reviewers (use Appendix E).
Supervisors evaluate to ensure reviewers meet the conditions listed in guidelines. If the reviewers do not meet the conditions listed, the list will be returned to the candidate for revision. The supervisor also identifies external reviewers.
On or before June 18
The supervisor selects the external reviewers and contacts them regarding their willingness to provide the review.
On or before August 1
Candidates submit Summary of Accomplishments to review team (email document to Kim Shettlesworth). Review team to give recommendations to candidate within 15 days. Once candidate receives feedback from review team, they will have opportunity to make revisions to Summary of Accomplishments, with final submission due September 30 along with all other Case Packet documents.
Candidate portion of case packet due. Candidate uploads documents into OneDrive folder created by Kim Shettlesworth.
Kim Shettlesworth to upload candidate's documents into RPT.
As soon as October 1
Kim Shettlesworth provides primary and secondary supervisors access to candidate's OneDrive folder.
Primary supervisor provides candidate materials to external reviewers. Supervisors will email reviewers a PDF of the candidate's materials.
October 1 — November 30
Primary and secondary supervisors (RD/PD/ED/Other) upload their letters of recommendation to RPT and share with the candidate. You must share your letter within the RPT system. Do not email your letter to the candidate.
Candidates have 5 business days to request any corrections be made to the letters or to appeal any negative recommendations and decide to 1) withdraw their dossier, 2) allow the dossier to go forward without comment, 3) provide additional information for consideration. The supervisor will document the candidate's desires and include any additional information provided, and their decision to keep or change their recommendation.
Last day for primary and secondary supervisors to complete the upload of their documents to RPT.
Last day for candidate to complete Appointment History form in RPT.
Early — mid January
Using the RPT system, the Extension Faculty Policy and Standards Committee Chair provides the Vice Chancellor and candidate with written notice of the committee's vote and recommendation for promotion (shared within RPT system).
Candidates have 5 business days to request any corrections be made to the letters or to appeal any negative recommendations and decide to 1) withdraw their dossier, 2) allow the dossier to go forward without comment, 3) provide additional information for consideration. The committee chair will document the candidate's desires and include any additional information provided, and their decision to keep or change their recommendation.
Late January — Early February
Using the RPT system, Extension Faculty Policy and Standards Committee Chair provides the Vice Chancellor and candidate with written notice of the committee's post-appeal vote and recommendation.
Using the RPT system, the Vice Chancellor provides candidate with written notice of his/her vote and recommendation for promotion.
Candidates have 5 business days to request any corrections be made to the letters or to appeal a negative recommendation and decide to 1) withdraw their dossier, 2) allow the dossier to go forward without comment, 3) provide additional information for consideration. The Vice Chancellor will document the candidate's desires and include any additional information provided, and his/her decision to keep or change their recommendation.
Mid — late February
Any appeals to the Vice Chancellor are heard.
Vice Chancellor for Extension and Engagement forwards case packet and all recommendations to the provost.
Provost completes the reviews of all dossiers and renders a promotion decision. Candidate may appeal a negative decision. There is no appeal beyond the level of the provost.
If approved by the provost, the candidate's promotion becomes effective.
Non-Tenure Track dossier training workshops are for anyone preparing dossiers or who will be writing evaluation letters for candidates. Individuals planning to submit a dossier for promotion in the fall are strongly encouraged to attend or watch recordings of the workshops. The workshops are be presented via Zoom and recorded for those who cannot attend; register through myExtension to attend.
The committee is comprised of a representative from each of the four program areas, continuing education and campus tenure track. The committee chair is selected by committee members and serves as chair for one-year. Committee members are determined by election within their area for a three-year term.
Chair, Matt Herring, Extension Professional, Agriculture & Natural Resources (9/2019-8/2022) Joni Harper, Associate Extension Professional, Agriculture & the Environment (9/2020-8/2023) Michele Kroll, Extension Professional, Business & Community Development (9/2019-8/2022) Tim Safranski, Professor, Concurrent Tenured (9/2019-8/2022) Melissa Scheer, Associate Extension Professional, Youth & Family (9/2021-8/2024) Lindsey Stevenson, Associate Extension Professional, Health & Safety (9/2020-8/2023)
Frequently Asked Questions
Why should I apply for a rank title?
• It is an opportunity for career progression
• It reflects excellence in your field
• There are other periodic incentives that are limited to rank faculty only
• Promotion to a rank title includes monetary benefits
• Individuals promoted to Extension Professional will receive a $10,000* increase to their base-building salary
Individuals promoted to Associate Extension Professional will receive a $7,500* increase to their base-building salary
*rate is subject to change and will be reviewed on a yearly basis
How do I know if I have an academic appointment?
To determine the nature of your appointment, contact Extension Human Resources.
Are all academic positions eligible for a ranked title?
No. The position must, at the time of hire, require at a minimum a Master's degree. So, if at the time of hire/transfer into the position, the minimum requirement was a Bachelor's degree (or no degree), the position is not eligible for promotion to a ranked title.
In addition, there are a few positions that are not eligible for rank. These titles include, but are not limited to, instructor, senior lecturer, visiting professor, adjunct professor, adjunct instructor, extension specialist, associate extension specialist, research associates, extension educators, associate educators, etc.
How is academic service determined?
The Extension Faculty Policy and Standards (NTT) Committee, in conjunction with Extension Human Resources, will determine the amount of full-time academic experience/service. This does not include experience as a student or a graduate student. Only full-time experience/service as a teacher or educator is applied toward rank.
The first step is to discuss your intention to seek promotion with your supervisor, typically during your annual performance appraisal.
Is there a maximum number of people that can be promoted to each level in a given year?
There is no limit to the number of qualified candidates who can be promoted each year.
Are applicants considered for a rank title if they apply for a position through Employees First (internal search)?
No. If offered the position, this would be a transfer not a new hire. The individual would need to apply for a rank title through the NTT promotion system.
Are current employees considered for a rank title when applying for an advertised position that is not through Employees First?
No; however, they can apply through the next NTT Promotion cycle for a ranked title if they meet the qualifications.
Are the criteria for promotion the same every year?
Generally the criteria are the same each year; however, the provost's annual call for promotion may contain changes. Be sure to read the current call letter and thoroughly review the guidelines for the current year. The Extension Faculty Policy and Standards committee may amend the guidelines as needed to better support the program, NTT candidates, and/or comply with the provost's call letter.
How will I know if a person is a ranked faculty member?
Generally speaking, if a person holds an official title that includes "professor" or "professional," he or she is ranked faculty. Alternatively, one may call the MU Extension Human Resources office to inquire as to the rank of a colleague. Another idea is to ask the colleague if they are ranked.
Is there a time requirement before I can apply for a ranked title or a higher ranked title?
he applicant can put his/her materials forward for a higher ranked title whenever he/she believes he/she is ready (caveat -- the position must require a minimum of a Master's degree and the applicant must meet the degree and experience criteria for the ranked title). However, it will usually take 5 years between promotions before an applicant is able to demonstrate sustained achievement since the applicant achieved his/her current rank title.
While the applicant may refer to the previously submitted work (summary of accomplishments), he/she will need to build on that work and show clear and distinct sustained achievements from the time he/she obtained his/her current rank title. Only the new work since his/her last ranked title will be considered.
What is the correct rank that should be entered on the History and Recommendation Summary form where it asks for Current Rank and Initial Appointment Date and Rank?
All Extension Specialists have a ranked title as of September 1, 2018. The applicant will put his/her current ranked title and the date he/she received the ranked title.
If there are gaps in service due to family illness or local budget constraints that affected one's ability to conduct programs, how will that be viewed?
Candidates for promotion should explain service gaps and other information related to appointment in the comments section of Appendix C: History and Recommendation Summary or include an addendum.
What if I am unable to locate my initial letter of appointment?
You may substitute other documents indicating your initial appointment, such as a copy of your "hire" personnel action form. You may need to contact Extension Human Resources to obtain a copy of this form.
Additionally, if you have changed positions in your career, include the job descriptions for each position held during the time period addressed in your dossier.
What is the difference between a resume and a CV?
The CV, or curriculum vitae, is an expanded version of the resume. For additional information, see: MU Career Center Guide to Curriculum Vitaes. A CV will very specifically reflect your scholarly accomplishments such as, presentations, publications, other teaching and research experiences, and research projects.
myVITA must be used for all CV submissions in 2019 and after. Given some of the myVITA limitations, explanatory notes may be included as long as both the myVITA CV and notes do not exceed the established page limits.
To what degree is revenue generation a deal-breaker for those of us who have generated hundreds of thousands of dollars locally for program support, but none of that was handled by Extension on campus? Is local revenue generation applicable?
Revenue generation can be used as evidence of work quality, but it is not a promotion requirement and is not a deal-breaker. Examples of revenue generation as evidence includes grants in which the applicant is the PI or CO-PI, fees to attend presentations, and increases in county funding.
Do I need to explain everything I have accomplished?
Never assume your work is obvious to others. The promotion committee may not be familiar with your work. The provost makes the final decision on promotion, and he or she will not be familiar with your work. You may use the Tab IV - CV and Tab V - Summary of Accomplishments to document your career accomplishments.
Does experience with other Extension systems count?
All relevant experience counts, including other Extension systems and educational institutions where your primary appointment was academic in nature.
What can I include in my summary of accomplishments?
For ranked Assistant Extension Professionals in that title at the time of approval of the bylaws, any future applications for promotion to Associate Extension Professional may consider all years of service and evidence of accomplishment as an unranked Specialist and as an Assistant Extension Professional. Subsequent application for promotion to Extension Professional may only consider years of service and evidence of accomplishment while an Associate Extension Professional.
For ranked Associate Extension Professionals in that title at the time of approval of the bylaws, any future applications for promotion to Extension Professional may consider all years of service and evidence of accomplishment as an unranked Specialist, as an Assistant Extension Professional, and as an Associate Extension Professional.
I was awarded the title of Assistant Extension Professional. I have not applied for promotion previously. I believe I meet the qualifications of an Extension Professional. Can I apply for that rank, skipping the promotion to Associate Extension Professional?
For dossiers submitted in 2020 and beyond, Assistant Extension Professionals may only apply for Associate rank; however, they may include all years of service and evidence of accomplishments as an unranked specialist and as an Assistant Extension Professional in their dossier for promotion to Associate.
Since the page limit for the Summary of Accomplishments (Tab V) has been eliminated, does this include the samples of work?
No, the requirement remains each sample may be no more than five pages and no more than five samples can be included.
How do I know whether my participation in a grant should be included?
Grant information is provided by the Office of Research and Economic Development (ORED) and is requested by the Vice Chancellor's office once you have informed your supervisor of your intent to apply, which must occur before August 1st. You should check with ORED if you believe that information is incorrect. What is received from ORED is what is included in your dossier for grant participation. You may include other non-grant revenue generated in the "Other Funds" section of Tab V after the grant information.
I have been a new employee mentor. Where should that be included?
You should include that under Tab VII, Service and/or Administration.
I am afraid that one of my two external reviewers will not submit my letter of review by the deadline. Would it be OK for me to have a third reviewer so I have the two required letters?
If you are concerned that one reviewer will not submit a letter of review prior to the deadline, you and your supervisor should identify another potential reviewer so you may be sure to have the two required letters by the deadline. Supervisors will move forward with additional requests as they deem appropriate. If a third letter is received it can be included in the dossier; however, the requirement is only for two letters.
What do I do if something prevents me from uploading my dossier or other materials on time?
Do not wait until the last minute to upload your dossier. It is the applicant's responsibility to ensure all materials upload successfully to the NTT University of Missouri Box site by the deadline of 11:59 p.m. on September 30. Regional directors can assist in verifying a successful upload, but it is ultimately the applicant's responsibility.
A documented medical condition, other similar emergency over which the applicant and others had no control is the only appropriate reason for requesting a waiver. Only the applicant can submit a request which must be received no later than the first working day after September 30. Waivers requested after this date will not be considered. The document for which the waiver is being requested must be sent with the request.
If the applicant has issues uploading to the NTT University of Missouri Box site they should contact the committee chair or Kim Shettlesworth, NTT Support, prior to submission deadline of 11:59 p.m. on September 30.