County bookkeepers and county program directors can rely on the expertise of the County Accounting Support Team (CAST) trainers within their regions. Contact your regional trainer listed below for assistance with basic QuickBooks or accounting issues. For unusual transactions of situations, contact the QuickBooks administrator.
Budget Change Form (PDF)— Modified Sept. 2000 Prepared by the bookkeeper when an original budget transaction is modified during the fiscal year. After appropriate signatures, the budget change form is kept on file with the council's financial records.
Submit the annual budget report to your QuickBooks Administrator's office by Late February as an email attachment in .xlsx format for review and approval.
The approved budgets will be sent on to the RD office in CSV formatand uploaded to MU Extension before the university's deadline. The information submitted is compiled into statewide totals for both internal review and federal reporting. FTEs supported at the County level are also reported with the budget each year.
Instead of using the Payroll Voucher forms, Bookkeepers can create a Payroll Summary Report for each employee. Under Employee Center, select employee name and click Payroll Summary at top right corner of screen.
Look for the Quick Reports button in most screens, or right click on the item name and left click on Quick Report. Quick Reports may be created for:
Customer (Exception: A customer transaction created directly in the Make Deposit screen may not display in a Quick Report. This "glitch" has been reported to Intuit.)
Vendor, Employee, Class, and Account.
The following reports are recommended for validating monthly financial data:
Funds Class Balance Report
Balance Sheet (compare to Funds Class Balance report)