Annual Revenue & Expense
Summary Report

  • Due at conclusion of end-of-year
    accounting review.
  • Report will be generated by the
    QuickBooks reviewer.

Annual Budget Reports -
Late February

  • Export report in xlsx format to Excel.
  • Send to QuickBooks Administrator.

County extension offices use QuickBooks Pro for council financial record-keeping and reporting.

Training

Kevin Hansen provides training and technical support to county bookkeepers. There are designated regional trainers who are experienced with bookkeeping and can provide training or answer questions.

Training recordings

Regional trainers

County bookkeepers and regional directors can rely on the expertise of the County Accounting Support Team (CAST) trainers within their regions. Contact your regional trainer listed below for assistance with basic QuickBooks or accounting issues. For unusual transactions of situations, contact the QuickBooks administrator.

Regional Trainers Resource Materials

Frequently needed resources

QuickBooks procedures by topic

Other Forms

Submit the annual budget report to your QuickBooks Administrator's office by Late February as an email attachment in .xlsx format for review and approval.

The approved budgets will be sent on to the RD office in CSV format and uploaded to MU Extension before the university's deadline. The information submitted is compiled into statewide totals for both internal review and federal reporting. FTEs supported at the county level are also reported with the budget each year.

Monthly

End of Year

Payroll plan subscriptions

Payroll plan subscribers

Enhanced payroll subscribers

Payroll taxes and forms

Payroll tax and benefit liabilities

Paycheck corrections

Payroll Voucher

Payroll summary report

Instead of using the Payroll Voucher forms, Bookkeepers can create a Payroll Summary Report for each employee. Under Employee Center, select employee name and click Payroll Summary at top right corner of screen.

Quick Reports

Look for the Quick Reports button in most screens, or right click on the item name and left click on Quick Report. Quick Reports may be created for:

  • Customer (Exception: A customer transaction created directly in the Make Deposit screen may not display in a Quick Report. This "glitch" has been reported to Intuit.)
  • Vendor, Employee, Class, and Account.

The following reports are recommended for validating monthly financial data:

  • Funds Class Balance Report
  • Balance Sheet (compare to Funds Class Balance report)
  • Unclassified Transactions (for error checking)

Report configuration

How to transfer money from one bank account to another bank account; one class to another class; one revenue account to another revenue; one expense account to another expense.

  • Request for Transfer form (PDF) — Modified Dec. 7, 2007
    Signature is required from the county program director.
  • Transfer Funds (PDF) — Modified April 25, 2014
    Includes procedure regarding closing current checking account and opening new checking account. (page 5)